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REPUBLIC OF UGANDA
UGANDA CIVIL AVIATION AUTHORITY AERONAUTICAL INFORMATION SERVICE
P.O. BOX 5536 KAMPALA, UGANDA
Form No.: CAA/DANS/AIM/OF/24
AIC Series A
20 APR 2020 White 129
This following AIC A22/20 is promulgated for information, guidance and necessary action.
- 1 This AIC is issued in response to the exceptional circumstances caused by the Covid-19 outbreak and in line with the functions of Uganda Civil Aviation Authority under Section 6 of the Civil Aviation Authority Act. Pursuant to Section 6 3 a n d 5 6 of the Civil Aviation Authority Act, 1991, the Director General m a y exempt upon receipt of application by Operators, Aircrew, Instructors, Examiners, Aircraft Maintenance licence holders, Flight Operation officers, Cabin Crew certificate holders and Air Traffic Controllers for whom the Authority is the competent authority, wherever facilities are not available, from the requirements detailed here below, as appropriate and subject to any conditions therein.
- 2 Notwithstanding the contingency measures detailed herein, all regulated entities are required to prepare and submit for consideration and acceptance their proposed comprehensive safety risk assessment report with suitable mitigation measures to minimize adverse safety risk to civil aviation.
- VALIDITY PERIODS FOR MEDICAL CERTIFICATES FOR LICENCED AVIATION PERSONNEL AND CABIN CREW
- 1 In line with the provisions of the Civil Aviation (Personnel Licensing) Regulations, 2020; Regulation 12 regarding the extension of validity of Medical Certificate, the Authority will; as part of the contingency measures; grant extensions to holders of class 1, 2 and 3 medical certificates whose expiry is due on or before 30 April 2020 for a period of 45 days from the date of expiry; provided that; holders of licenses whose validity depends on the medical certificates continue to comply with the specified conditions and limitation imposed by the designated Medical Examiner (DME). Failure to adhere to conditions and limitations imposed by the DME may invalidate their medical certificate and/or the applicability of this exemption.
- 2 Where licensed personnel encounter medical issues, the certificate holder should contact their DME who will seek advice from the Medical Assessor (MA);
- 3 Holders of Aircrew Licences, Cabin Crew Certificates and Air Traffic Controller Licenses whose medical certificate validity are extended under 2.1 above shall continue exercising the privileges of the licenses for the duration of the medical extension subject to compliance with the following conditions:
- 3.1 Hold a valid instrument rating where applicable;
- 3.2 Operate under the management of an Operator where applicable;
- 3.3 Maintain currency in Safety and Emergency Procedures Training (SEPT) under the management of an Operator where applicable; and
- 3.4 Maintain all the relevant training and currency required under the management of an Operator.
- VALIDITY FOR APPROVED TRAINING ORGANIZATION (ATO) CERTIFICATES AND INSPECTIONS AND AUDITS FOR ATO CERTIFICATE HOLDERS
- 1 In order to minimize and/or reduce the person-to-person contact in line with social distancing requirements, all on-site ATO Certificate renewal audits and other inspections have been suspended until further notice. The following additional provisions will also apply:
- 1.1 The validity of all ATO Certificates due to expire after 01st March, 2020 but before 30 June, 2020 shall be extended for a period of Six (6) months. The extensions shall be issued on specific case by case basis depending on Operator compliance records and a satisfactory ATO renewal application submission.
- 1.2 All written examination results due to expire between 01st March 2020 and 30th June 2020 shall remain valid for a further for six (6) months from the date they were due to expire.
- Note: This does not apply to any examination results whose expiry date is before 01st March, 2020.
- VALIDITY OF AIR OPERATOR CERTIFICATES, DESIGNATED CHECK PILOTS’ AUTHORIZATION, FLIGHT SIMULATED TRAINING DEVICES (FSTD), VARIOUS REGULATORY TRAININGS/ CHECKS AND SURVEILLANCE
- 1 In order to minimize and/or reduce the person-to-person contact in line with social distancing requirements, all on-site Air Operator Certificate (AOC) renewal audits and other inspections have been suspended until further notice. The following additional requirements shall apply:
- 1.1 The validity of all Air Operator Certificates due to expire after 01st March, 2020 but before 30th June, 2020 shall be extended for a period of Six (6) months. The extension shall be issued on specific case by case basis depending on Operator compliance records and a satisfactory AOC renewal application submission;
- 1.2 AOC holders whose certificate may be renewed under the paragraph 4.1.1 above shall develop and submit to the Authority a comprehensive risk assessment report and mitigation measures against any foreseeable safety risk that may impact their operations; and
- 1.3 The Authority shall consider any new aircraft type additions to the existing air operator’s certificate on case by case basis, applicants for fleet inclusions of similar aircraft type shall be considered during the AOC validity extension period.
- 2 Designated Check Pilots (DCPs) approvals that expire after 01st March, 2020 shall be extended for ninety (90) days from the date the Authority monitored the check-ride, provided that the Operator formally applies to the Authority for renewal of DCP approval.
- 3 Flight Simulated Training Devices (FSTD) validations due to expire after 01st March, 2020 shall be extended for six (6) months provided that the Operator applies for the validation and the requisite documents acceptable to the Authority have been submitted.
- 4 Holders of Flight Operations Officer (Dispatchers) Licenses due to expire after 31st March, 2020 shall have the validity of their licenses extended for six(6) months provided that they continue to practice withinan AOC.
- 5 The validity of the following regulated training shall be considered and evaluated on a case by case basis:
- 5.1 Pilot Proficiency Checks (PPC);
- 5.2 Line Proficiency Checks(LPC);
- 5.3 Crew Resource Management (CRM) and Human Factors;
- 5.4 Dangerous Goods Regulations (DGR)Training;
- 5.5 Safety and Emergency Procedures Training (SEPT);
- 5.6 Aviation Security (AVSEC);
- 5.7 Technical Ground Training.
In order to objectively consider and approve dispensation on the regulated training, all operators shall be required to develop and submit to Authority their contingency plans outlining measures put in place to ensure continued compliance with the training specifications.
Note. Operators who fail to submit contingency plans and acceptable means of compliance shall fully comply with the regulatory provisions governing the regulated training entities.
VALIDITY OF AIRCRAFT MAINTENANCE LICENCES, CERTIFICATES OF AIRWORTHINESS AND APPROVED MAINTENANCE ORGANIZATIONS CERTIFICATES
- 1 In order to minimize and/or reduce the person-to-person contact in line with social distancing requirements the Authority exempts all aircraft maintenance license holders and approved maintenance organizations, where normal revalidation facilities are not available from the normal validity periods for licenses, certificates and ratings that expire after 01st March, 2020 subject to the following conditions:
Aircraft Maintenance Engineers Licence shall have their validity extended for six (6) months provided that:
- (a) The holder shall have exercised the privileges of the licence for at least six months during the Twenty-Four (24) months preceding the date of the expiry of the licence; or
- (b) The holder technically supervised other Aircraft Maintenance Engineers; or
- (c) The holder provided aviation maintenance instruction or served as the Direct supervisor of persons providing aviation maintenance instruction for an Aircraft Maintenance Engineers Licence course or programme acceptable to the Authority;
In order to minimize and/or reduce the person-to-person contact in line with social distancing requirements, all on-site Approved Maintenance Organizations (AMO) renewal audits and other inspections have been suspended until further notice. AMO Certificates due to expire after 01st March, 2020 but before 30th June, 2020 shall be extended for a period of Six (6) months and shall remain valid provided that:
- (a) The AMO remains in compliance with applicable provisions of the Civil Aviation (Approved Maintenance Organization) Regulations 2020; and
- (b) The AMO to submit to the Authority a comprehensive risk assessment report and mitigation measures against any foreseeable safety risk that my impact their operations;
- (c) The Authority shall consider new AMO applicants on a case by case basis upon receipt of an application.
In order to minimize and/or reduce the person-to-person contact in line with social distancing requirements, all on-site Certificate of Airworthiness (C of A) inspections have been suspended until further notice. All current Certificates of Airworthiness shall remain valid for a period of Six (6) months provided that:
- (a) The aircraft or such of its equipment as is necessary for the airworthiness of the aircraft is maintained or if any part of the aircraft or such equipment is removed or is replaced, in a manner and with material of a type approved by the Authority either generally or in relation to a class of aircraft or to the particular aircraft;
- (b) The aircraft or any of its equipment is maintained as required by the Approved Maintenance programme or schedule; and
- (c) An inspection or modification classified as mandatory by the Authority applicable to the aircraft or of any such equipment has been completed to the satisfaction of the Authority.
(d) The aircraft is kept in long term storage and maintained in accordance with long term storage procedures in the approved maintenance programme. Prior to restoration of the airworthiness status the operator shall submit to the Authority a comprehensive risk assessment report on aircraft status for review and acceptance.
5.2 Where breaches to civil aviation regulations and measures in this AIC occur, enforcement policy and procedures shall apply.
VALIDITY PERIOD FOR THE EXISTING AIR SERVICE LICENCES AND AIRCRAFT LEASE APPROVALS
- 1 In order to minimize and/or reduce the person-to-person contact in line with social distancing requirements, the Authority shall not conduct the Public Hearing Meetings for consideration of applications for Air Services Licences (ASLs) on schedule.
- 2 Upon submission of the applications, ASLs which are due to expire shall remain valid in accordance to Regulation 10 (2) of the Civil Aviation (Licensing of Air Services) Regulations, 2001 until such applications are determined.
- 3 Applicants for new ASLs, upon fulfillment of all the requirements, may be granted Provisional Licence (s) which shall remain valid in accordance with Regulation 33 of the Civil Aviation (Licensing of Air Services) Regulations, 2001 until such applications are determined.
- 4 To enable compliance with Regulation 4 (1) (g) & (f) of the Civil Aviation (Licensing of Air Services) Regulations, 2001 during the period of the pandemic, all Air Operators are urged to extend aircraft leases which are due to expire and submit for consideration. All new aircraft leases shall also be submitted for consideration.
- 5 All the applications for Air Services Licences are recommended to be submitted through the Authority’s online Air Services Licensing system which is accessible through Uganda Civil Aviation Authority website: www.caa.go.ug or by using the link: https://asl.caa.go.ug
- 6 In case of any challenges of online application, Air Operators may with consultation of Economic Regulation Officers also submit the applications for Air Services Licences and requests for aircraft lease approvals using the e-mail address: . Submissions must be made with the requisite documents.
- COMPLIANCE WITH CIVIL AVIATION REGULATIONS
- 1 For the duration of these mitigation measures related to the outbreak of COVID-19 all regulated entities thus; Air Operators, Approved Training Organizations, Approved Maintenance Organizations, Aerodrome Operators, Air Navigation Service Providers, Licensed Aviation Personnel, Certified Personnel; and their agencies and outsourced service providers shall ensure compliance with all applicable Civil Aviation Regulations provisions unless a dispensation is issued or alternative measures put in place assure safety levels of compliance acceptable the Authority.
- 2 Compliance with provisions of Civil Aviation (Safety Management) Regulations, 2020, specifically requirements for Mandatory and Voluntary reporting are not subject to any exemptions and/or dispensation.
- 3 The Civil Aviation (Airworthiness) Regulations, has no exemption provisions but given the current situation of COVID-19 the Director General (DG) under his power as provided for in the Civil Aviation Authority Act (CAP 354) had to issue this AIC with Airworthiness Certificate inclusive.
By direction of:
PROF. DAVID M. KAKUBA, FCIS, CGP, Ph.D. DIRECTOR GENERAL UGANDA CIVIL AVIATION AUTHORITY