Uganda Civil Aviation Safety Oversight Contingency Measures on the COVID-19 Pandemic

UGANDA CIVIL AVIATION AUTHORITY

AERONAUTICAL INFORMATION SERVICE

P.O. BOX 5536

KAMPALA, UGANDA

 

Tel:        256-312-352534/2503                                                           

Fax:       256-414-320964

Telex:    61508 CAA UG        

AFS:       HUENYAYX

E-mail:

Web:      https://aim.caa.co.ug

Form No.: CAA/DANS/AIM/OF/24

AIC Series A 46/20

22 OCT 2020

UGANDA CIVIL AVIATION SAFETY OVERSIGHT MEASURES ON THE COVID-19 PANDEMIC

This AIC A46/20 is promulgated for information, guidance and necessary action.

  • GENERAL

1.1 This AIC is issued in response to the exceptional circumstances caused by the COVID-19 outbreak and in line with the functions of Uganda Civil Aviation Authority under Section 6 of the Civil Aviation Authority Act. Pursuant to Section 63 and 56 of the Civil Aviation Authority Act, 1991, the Director General may exempt upon receipt of application by Operators, Aircrew, Instructors, Examiners, Aircraft maintenance licence holders, Flight operation officers, Cabin crew certificate holders and Air traffic controllers for whom the Authority is the competent authority, wherever facilities are not available, from the requirements detailed here below, as appropriate and subject to any conditions therein.

1.2 Notwithstanding the contingency measures detailed herein, all regulated entities are required to prepare and submit for consideration and acceptance their proposed comprehensive safety risk assessment report with suitable mitigation measures to minimize adverse safety risk to civil aviation.

1.3 This exemption does NOT preclude the issuance, renewal and revalidation of licenses, ratings or certificates issued by the Authority so long as the issuance, renewal or revalidation requirements can be met without breach of Government COVID-19 public health and Safety guidelines.

1.4 As a measure to minimize the person-to-person contact and in line with social distancing requirements, applicants are encouraged to forward applications together with the associated documents and any queries regarding personnel licensing issues to: .

1.5 The personnel and organisations benefitting from these exemptions due to COVID-19 shall be issued a document which refers to the licence/certificate to which the extension is granted. This document shall be carried as an attachment to the license/certificate to which it refers.

  • VALIDITY PERIOD OF LICENCES, RATINGS, APPROVALS AND CERTIFICATES ISSUED IN ACCORDANCE WITH THE CIVIL AVIATION (PERSONNEL LICENSING) REGULATIONS AS AMENDED.

2.1 Licences, ratings, approvals, endorsements and certificates issued in accordance with the Civil Aviation (Personnel Licensing) Regulations as amended that expire on or after 1st March, 2020 and before 31st December, 2020 may be exempted from the normal validity periods provided period of validity of the extension sought does not exceed 31st March 2021.

Applicants who have already benefited from an exemption and the validity period of the extension expires before 31st December 2020, may have the validity of their certificates extended for a further period and such extensions shall be issued on specific case by case basis based on prevailing conditions.

2.1.1 Instrument rating may be extended by a period of up to 90 days from the date of expiry provided the pilot has logged, in the preceding six calendar months of the expiry of the rating, three (3) instrument holding procedures or three (3) instrument approaches.

2.1.2      Air Traffic Controller ratings

Air Traffic Controller ratings may be extended for a period of up to 90 days from the date of expiry provided he/she operates under an Air Navigation Services Provider (ANSP).

2.1.3      English Language Proficiency (ELP)

English Language Proficiency (ELP) endorsement may be extended by up to 4 calendar months from the date of expiry of the

endorsement.

2.1.4      Aircraft Maintenance Engineers Licences (AMEL):

AMEL may be extended for a period of up to 6 months provided the holders of the licence;

  1. have exercised the privileges of the licence for at least six months during the twenty-four (24) months preceding the date of the licence expiry or;
  2. have technically supervised other AMEL holders or;
  • have provided aviation maintenance instruction or served as the direct supervisor of persons providing aviation maintenance instruction for AMEL course or programme acceptable to the Authority.

2.1.5 Holders of Flight Operations Officer (Dispatchers) Licenses due to expire after 31st March, 2020 may have the validity of their licenses extended for six (6) months provided that they continue to practice within an AOC.

2.1.6 All written examination results due to expire between 1st March, 2020 and 31st December, 2020 shall remain valid until 30th March, 2021.

2.1.7      Extension of the validity of Medical Certificates.

2.1.7.1 In line with the provisions of the Civil Aviation (Personnel Licensing) Regulations, 2020; Regulation 21 regarding the extension of validity of Medical Certificate, the Authority may; as part of the contingency measures; grant extensions to holders of class 1, 2 and 3 medical certificates for a period of 45 days from the date of expiry provided that; holders of licenses continue to comply with the specified conditions and limitation imposed by the Designated Medical Examiner (DME).

2.1.7.2 Holders of Medical Certificates who have already benefited from the exemption and the validity period of the ex-tension expires before 31st December 2020, may have the validity of their medical certificates extended for a further period of 45 days. Such extensions shall be issued on specific case by case basis based on prevailing conditions

2.1.7.3 Failure to adhere to conditions and limitations imposed by the DME may invalidate their medical certificate and/or the applicability of this exemption.

2.1.7.4 Where licensed personnel encounter medical issues, the certificate holder should contact their DME who will seek advice from the Medical Assessor (MA)

2.2 Holders of Aircrew Licences, Cabin Crew Certificates and Air Traffic Controller Licenses whose medical certificate validity are extended under 2.1.7 above shall continue exercising the privileges of the licenses for the duration of the medical extension subject to compliance with the following conditions:

2.2.1      Operate under the management of either ANSP or a holder of an Air Operator Certificate (AOC);

2.2.2 Maintain currency in Safety and Emergency Procedures Training (SEPT) under the management of an operator certificate holder where applicable;

2.2.3      Maintain all the relevant training and currency required under the management of Air Operator or ANSP and;

2.2.4 Submission of supporting document for having completed training and currency required under the management of Air Operator or ANSP.

2.3 An applicant for renewal of a licence who holds a valid medical certificate issued by UCAA but does NOT meet the regulatory requirements for renewal of the licence, may have his or her licence renewed for a period which does NOT exceed three months to allow him or her acquire the experience and competence required for renewal of the licence.

  • VALIDITY FOR APPROVED TRAINING ORGANIZATION (ATO) CERTIFICATES AND INSPECTIONS AND AUDITS FOR ATO CERTIFICATE HOLDERS

3.1 In order to minimize and/or reduce the person-to-person contact in line with social distancing requirements, on- site ATO Certificate renewal audits and other inspections remain suspended however, where possible or urgently required the onsite audits or inspections may be carried out in accordance with social distancing guidelines as amended from time to time by the Ministry of Health. Where the on site inspections are not possible within the provided guidelines, the following additional provisions will apply:

3.1.1      The validity of all ATO Certificates due to expire after 1st March, 2020 and before 31st December, 2020 shall be

extended for a period of up to Six (6) months. Operators who have already benefited from the exemption but the validity period of the extension expires before 31st December, 2020 their certificates may be extended for a further three (3) months. The additional extensions shall be issued on specific case by case basis depending on the operator’s compliance records and submission of an application for ATO renewal/extension.

3.1.2 ATO Certificate holders whose certificate may be renewed under the paragraph 3.1.1 above shall develop and submit to the Authority a comprehensive risk assessment report and mitigation measures against any foreseeable safety risk that may impact their operations.

  • VALIDITY OF AIR OPERATOR CERTIFICATES, DESIGNATED CHECK PILOTS’ AUTHORIZATION, FLIGHT SIMULATED TRAINING DEVICES (FSTD), VARIOUS REGULATORY TRAININGS/ CHECKS AND SURVEILLIANCE.

4.1 In order to minimize and/or reduce the person-to-person contact in line with social distancing requirements, on- site Air Operator Certificate (AOC) renewal audits and other inspections remain suspended however, where possible or urgently required the onsite audits or inspections may be carried out in accordance with social distancing guidelines as amended from time to time by the Ministry of Health. Where the onsite inspections are not possible within the provided guidelines, the following additional provisions will apply:

4.1.1 The validity of all Air Operator Certificates due to expire after 1st March, 2020 but before 31st December, 2020 shall be extended for a period of Six (6) months. Operators who have already benefited from an extension which expires before 30th September, 2020 may be extended for an additional three (3) months. The extension shall be issued on specific case by case basis depending on Operator compliance records and a satisfactory AOC renewal application submission;

4.1.2 AOC holders whose certificate may be renewed under the paragraph 4.1.1 above shall develop and submit to the Authority a comprehensive risk assessment report and mitigation measures against any foreseeable safety risk that may impact their operations;

4.1.3 The Authority shall consider any new aircraft type additions to the existing air operator’s certificate on case by case basis, applicants for fleet inclusions of similar aircraft type shall be considered during the AOC validity extension period.

4.2 Designated Check Pilots (DCPs) approvals that expire after 1st March, 2020 but before 31st December 2020 may be extended up to 31 March 2021, provided that the responsible operator formally applies to the Authority for renewal of DCP approval and attaches a safety risk assessment of the same.

4.3 Flight Simulated Training Devices (FSTD) validations due to expire after 1st March, 2020 may be extended up to 31st December, 2020 provided that the Operator applies for the validation and the requisite documents acceptable to the Authority have been submitted.

4.4         The validity of the following regulated training shall be considered and evaluated on a case by case basis:

4.4.1      Pilot Proficiency Checks (PPC);

4.4.2      Line Proficiency Checks (LPC);

4.4.3      Crew Resource Management (CRM) and Human Factors;

4.4.4      Dangerous Goods Regulations (DGR) Training;

4.4.5      Safety and Emergency Procedures Training (SEPT);

4.4.6      Aviation Security (AVSEC);

4.4.7      Technical Ground Training.

NOTE: In order to objectively consider and approve dispensation on the regulated training, all operators shall be required to develop and submit to the Authority their contingency plans outlining measures put in place to ensure continued compliance with the training specifications. Operators who fail to submit contingency plans and acceptable means of compliance shall fully comply with the regulatory provisions governing the regulated training entities.

  • VALIDITY OF CERTIFICATES OF AIRWORTHINESS AND APPROVED MAINTENANCE ORGANIZATIONS CERTIFICATES

5.1 In order to minimize the person-to-person contact in line with social distancing requirements, on-site Approved Maintenance Organizations (AMO) renewal audits and other inspections shall remain suspended however, where possible or urgently required the onsite audits or inspections may be carried out in accordance with social distancing guidelines as amended from time to time by the Ministry of Health. Where the onsite inspections are not possible within the provided guidelines the AMO Certificates due to expire after 1st March, 2020 but before 31st December, 2020 may be extended for a period of up to Six (6) months and shall remain valid provided that:

  1. The AMO remains in compliance with applicable provisions of the Civil Aviation (Approved Maintenance Organization) Regulations 2020 and;
  2. The AMO submits to the Authority a comprehensive risk assessment report and mitigation measures against any foreseeable safety risk that may impact their operations.

5.2 Organisations which have already benefited from the exemption and the validity period of the extensions expire before 31st December, 2020 may be extended for an additional three (3) months. The extensions shall be issued on specific case by case basis depending on Organization’s compliance records and a satisfactory AMO renewal/extension application submission.

5.3         The Authority shall consider new AMO applicants on case by case basis upon receipt of an application.

5.4 In order to minimize the person-to-person contact in line with social distancing requirements, on-site Certificate of Airworthiness (C of A) inspections shall remain suspended however, where possible or urgently required the on site audits or inspections may be carried out in accordance with social distancing guidelines as amended from time to time by the Ministry of Health. Where the on site inspections are not possible within the provided guidelines, the current Certificates of Airworthiness may be extended for a period of up to Six (6) months from the date of expiry of the current certificate provided that:

  1. The aircraft or such of its equipment as is necessary for the airworthiness of the aircraft is maintained or if any part of the aircraft or such equipment is removed or is replaced, in a manner and with material of a type approved by the Authority either generally or in relation to a class of aircraft or to the particular aircraft;
  2. The aircraft or any of its equipment is maintained as required by the Approved Maintenance programme or schedule;
  3. An inspection or modification classified as mandatory by the Authority, applicable to the aircraft or of any such equipment has been completed to the satisfaction of the Authority;
  4. The aircraft is kept in long term storage and maintained in accordance with long term storage procedures in the approved maintenance programme. Prior to restoration of the airworthiness status the operator shall submit to the Authority a comprehensive risk assessment report on aircraft status for review and acceptance.

Operators whose aircraft C of A have already benefited from an extension which expires before 31st December, 2020 may be extended for an additional three (3) months. The extensions shall be issued on specific case by case basis depending on Organization’s compliance records and a satisfactory C of A renewal/extension application submission.

  • AIRCRAFT TYPE CERTIFICATION – ACCEPTANCE PROCESS

In order to minimize the person-to-person contact in line with social distancing requirements and international travel ban, the Type Certificate (TC) acceptance processes that require the Aircraft Manufacture Site Visit to validate Aircraft manufacturing processes have been suspended until such a time when the International Travel Ban is lifted.

The off-site Aircraft Type Certificate acceptance may proceed upon submission of the Aircraft Type Certificate application package by the aircraft manufacturer. The documents evaluation process for compliance and relevance to the subject aircraft TC may be performed during this period of COVID-19 pandemic lockdown and any matter arising from virtual meetings shall be evaluated and communicated to the aircraft manufacturer for clarification.

The onsite verification visit shall be arranged at a later date when the travel restrictions and travel ban are lifted.

  • VALIDITY PERIOD FOR THE EXISTING AIR SERVICE LICENCES AND AIRCRAFT LEASE APPROVALS

7.1 In order to minimize the person-to-person contact in line with social distancing requirements, the Authority shall not conduct the Public Hearing Meetings for consideration of applications for Air Services Licences (ASLs) on schedule.

7.2         Upon submission of the applications, ASLs which are due to expire shall remain valid in accordance to Regulation

10 (2) of the Civil Aviation (Licensing of Air Services) Regulations, 2001 until such applications are determined.

7.3 Applicants for new ASLs, upon fulfilment of all the requirements, may be granted Provisional Licence (s) which shall remain valid in accordance with Regulation 33 of the Civil Aviation (Licensing of Air Services) Regulations, 2001 until such applications are determined.

7.4 To enable compliance with Regulation 4 (1) (g) & (f) of the Civil Aviation (Licensing of Air Services) Regulations, 2001 during the period of the pandemic all Air Operators are urged to extend aircraft leases which are due to expire and submit for consideration. All new aircraft leases shall also be submitted for consideration.

7.5 All the applications for Air Services Licences are recommended to be submitted through the Authority’s online Air Services Licensing system which is accessible through Uganda Civil Aviation Authority website: www.caa.go.ug or by using the link: https://asl.caa.go.ug.

7.6 In case of any challenges of online application, Air Operators may with consultation of Economic Regulation Officers also submit the applications for Air Services Licences and requests for aircraft lease approvals using the e-mail address: . Submissions must be made with the requisite documents.

  • COMPLIANCE WITH CIVIL AVIATION REGULATIONS

8.1 For the duration of these mitigation measures related to the outbreak of COVID-19 all regulated entities thus; Air Operators, Approved Training Organizations, Approved Maintenance Organizations, Aerodrome Operators, Air Navigation Service Providers, Licensed Aviation Personnel, Certified Personnel; their agencies and outsourced service providers shall ensure compliance with all applicable Civil Aviation Regulations provisions unless a dispensation is issued or alternative measures put in place assure safety levels of compliance acceptable to the Authority.

8.2 Compliance with provisions of Civil Aviation (Safety Management) Regulations, 2020, specifically requirements for Mandatory and Voluntary reporting are not subject to any exemptions and/or dispensation.

8.3 The Civil Aviation (Airworthiness) Regulations, has no exemption provisions but given the current situation of COVID-19 the DG under his power as provided for in the Civil Aviation Authority Act (CAP 354) had to issue this AIC with Airworthiness Certificate inclusive.

  • FLIGHT INSPECTION OF RADIO NAVIGATION AIDS

9.1 Radio navigation aids available for use by aircraft engaged in international air navigation shall be the subject of periodic ground and flight test in accordance with the Civil Aviation (Aeronautical Radio Navigation Aids) Regulations.

9.2 Deviations from the normal inspection intervals of a navigation aid may occur beyond the allowable time window under appropriate conditions where possible, after engineering evaluation and/or ground maintenance reinforcement.

9.3         The engineering evaluation should take into account the following factors;

  1. Proven track record of reliability and stability of operation of the equipment;
  2. Ground testing/inspection successfully performed;
  3. Quality of ground maintenance;
  4. Stable operational environment (including site safeguarding and protection of ILS critical and sensitive areas);
  5. Extension is consistent with equipment manufacturer recommendations;
  6. Verification of the proper functioning of executive monitoring shutdown capabilities.

9.4 The ANSP shall conduct a safety risk assessment of the deviation in addition to the engineering evaluation. Possible mitigations may include;

  1. Reinforcing ground testing and maintenance;
  2. Additional monitoring;
  3. Review of the engineering evaluation and safety assessment on a regular basis;
  4. Define procedure to deal with the return to standard validity periods, taking into account potential inspection backlog;
  5. Careful examination of any pilot reports identifying potential poor performance of the NAVAIDS;
  6. Implementation of a record for tracking the use of the alleviation instrument.

9.5         Subject to the conditions above being met, an extension of flight inspection intervals beyond those normally

permitted by the Authority’s prescriptive provisions may be granted under controlled and monitored conditions.

9.6 The measures above shall be applicable from 1st March, 2020 to 31st October, 2020 unless otherwise communicated by the Authority

10          ATCO TRAINING ALLEVIATION AS A CONSEQUENCE OF COVID-19 SPREAD

10.1 Where due to COVID-19 related issues, the level of air traffic is significantly reduced, alternative methods of assessment than live traffic situations, may be deemed necessary for the demonstration of an appropriate level of skill by an ab-initial trainee, or an air traffic control officer (ATCO) undergoing new rating training, and nearing the completion of their training.

10.2       The ATCO training alleviation considerations below shall apply where necessary;

  1. Allowance for some of the required hours for aerodrome control, approach control, approach control surveillance, area control and/or area control surveillance ratings to be conducted in an ATC simulation training device;
  2. This alleviation applies until 31 October, 2020;
  3. Increase in the proportion of ATC simulation training device (STD) to live traffic training until 31 October, 2020;
  4. The ANSP to conduct a safety assessment prior to implementation. Possible mitigations include:
  5. The instructors to be competent to use the STD used for the training;
  6. Subject to availability of ATC STDs increased use of, and reliance on, effective ATC STDs to provide appropriate experience to representative levels of air traffic;
  • ATCO pairing (e.g. a planner and a controller, one of whom validated their rating under normal (representative) live traffic situations;
  1. Continuous training programme to be established for rated ATCOs to maintain knowledge, competency and proficiency. Briefing, testing (verbal and/or written) to be conducted on topics such as;
  • Operational procedures;
  • Scenario-based table top exercises;
  • Civil military coordination process;
  • Safety case studies;
  1. v) ATC simulation training devices.
  • Pre-COVID-19 air traffic intensity and scenario to be introduced during sessions to maintain rated ATCOs competency and proficiency;
  • Handling of abnormal operations and conflict resolutions.
  1. vi) Additional performance monitoring or assessment (including by remote means) which may include;
  • Reviews of voice recordings;
  • Oral knowledge testing;
  • Written knowledge tests;
  • Performance assessment using principles of physical spacing.
  • Use of voice and controller working position display replays;
  • “Return to normal operations plan” to manage the skill enhancement required by each ATCO affected by the alleviation when it expires.

11          ATCO RECENCY REQUIREMENT EXTENSION

 

11.1 Where the use of a qualified OJTI to provide revalidation training is not possible, the 6-month recency requirement shall be waived to ensure continuity of service provision if;

  1. As a result of COVID-19 related health issues, some ATCOs may exceed the 6-month recency requirement without having exercised the privileges of a rating or ratings or;
  2. ATCOs return from other leave not related to COVID-19 or;
  3. ANSP may find it necessary to utilize previously rated air traffic controllers to ensure continuity of service provision, due to staff sickness etc.

11.2       Applicability of the waiver

  1. The waiver applies to situations where ATC Ratings are within the validity period of the time of the alleviation;
  2. The alleviation applies until 31st October, 2020;
  3. During the period of the COVID-19 pandemic, the recency requirement for ATC ratings shall be extended to 9 months.

11.3       The ANSP shall conduct a safety assessment prior to implementation waiver. Possible mitigations include;

  1. ATCO pairing (e.g. A planner and a controller, one of whom complies with recency requirements);
  2. Additional performance monitoring or assessment (including by remote means);
  3. Reviews of voice recordings;
  4. Oral knowledge testing;
  5. Written knowledge tests;
  6. Performance assessment using principles of social spacing;
  7. Active monitoring of traffic complexity and volume by ATC supervisors to ensure ATCO workload is maintained at an appropriate level;
  8. “Return to normal operations plan” to manage the assessment, as per the Civil Aviation (Personnel Licensing) Regulations, by each ATCO affected by the alleviation when it expires.

12          SURVEILLANCE OF OPERATORS AND SERVICE PROVIDERS

12.1 In order to adhere to national health guidelines on COVID-19, the Authority shall reduce the conduct of physical surveillance activities on operators and service providers

12.2       The surveillance activities that may be conducted include;

  1. Desktop inspections;
  2. Using services providers’ systems to conduct partial surveillance obligations on behalf of the regulator.

12.3       These measures shall apply until 31st December, 2020

13          FEEDBACK AND REQUESTS FOR ASSISTANCE

Operators and Service providers shall at all times, provide feedback to Uganda Civil Aviation Authority on the specific challenges encountered and the mitigation measures implemented during this period of scaled down operations due to government restrictions resulting from the COVID-19 pandemic.

Feedback or request for assistance can be submitted, in writing, to the Director Safety, Security and Economic Regulations at Uganda Civil Aviation Authority, Head Office; P.O. Box 5536 Kampala-Uganda, Email; .

AIC A41/20 is hereby replaced

By direction of:

Fred Bamwesigye

Ag. DIRECTOR GENERAL

UGANDA CIVIL AVIATION AUTHORITY

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