Manager Accounting

Uganda Civil Aviation Authority (UCAA) is a corporate body responsible for regulation of civil aviation in Uganda. It manages Entebbe International Airport (EIA) and thirteen (13) other upcountry aerodromes. UCAA carries out its work in conformity with International Civil Aviation Organization (ICAO) Standards and Recommended Practices (SARPs). The Authority now plans to recruit a suitably qualified Ugandan of impeccable integrity and commitment to fill the following position in its establishment as detailed below:

JOB REF       :                 CAA/ADV/EXT/08/2019

POST                          :     MANAGER ACCOUNTING

REPORTS TO          :      Director Finance                                                                                                   

SALARY LEVEL    :           13

VACANCIES            :         01

AGE                           :           30 to 55 years.

 JOB PURPOSE:

Leads Financial Accounting, Stores and Pay and Benefits processes by ensuring accurate accounting data and records. Also prepares accurate and timely financial reports including statutory statements.

PRINCIPAL ACCOUNTABILITIES:

1. Planning, Budgeting and Review Process

 

Ø  Fully understands the direction and Vision of CAA and then integrate these into the Departmental Plans

Ø  Fully participates in the budgeting process, applying best practices and accepted accounting convention

Ø  Participates in directorate business plan preparation by providing required financial input that is relevant to expenditure

Ø  Ensures  a comprehensive plan for expenditure Management  in CAA

Ø  Supports the Department of Management Accounting in the provision of detailed explanation of variances to planned performance.

Ø  Ensures that the sets guidelines in the Finance Operating Manual are adhered to for expenditures, Pay and Benefits and Stores Management.

Ø  Ensures full compliance with accepted professional accounting Conventions

2. Payment Authority levels

 

Ø  Safeguards the company financial resources by ensuring that Authorization levels are in place depending on the nature of Expenditure

Ø  Recommends the SOPs for payments , review from time to time and ensures strict adherence to the established Authority levels

Ø  Authorize Cheque Payment Vouchers on a daily basis to ensure accurate payments are processed

Ø  Approves Adjustment Journal Vouchers to ensure accurate and correct entries.

Ø  Ensures supplier queries are answered.

 

3. Computerized Accounting Ø  Spearheads the maintenance  and upgrading of Accounting  System and Oversees the training of staff

Ø  Ensures the appropriate Backups to the Computerized Accounting Process using the accepted backup procedures found in an accounting system by IT personnel.

Ø  Ensures that records source documents are well kept.

 

4. Financial Reporting Ø  Ensures that the set of accounts are produced accurately within the agreed timeframes.

Ø  Applies best practice and accepted Accounting Standards and Convention in the production of Accounts.

Ø  Interprets and reports financial results to management.

 

5.

 

 

 

Ensures Effective   Audits Ø  Prepares for the External and Internal  Audit and Avails all the information required by the Auditors

Ø  Supports External Auditors and answers Auditors’ queries.

 

6.  

Stores Management

Ø  Ensures effective stores procedures covering receipt, storage and issue of items from stores.

Ø  Ensures effective documentation of stores movement.

 

7 Statutory payments Ø  Ensures timely and correct statutory payments e.g. PAYE, NSSF, WHT, Income Tax etc.

 

8. Pay and Benefits Management Ø  Ensures that salaries and benefits are paid out on time and accurately

Ø  Obtains all the necessary approval prior to the disbursement of Pay and Benefits

 

9 Maintenance of Asset register Ø  Ensure that the Asset register is properly maintained.

 

10.

 

 

 

 

 

 

 

Human Resources Management Ø  Attracts, retains, motivates and develops staff that are dedicated to outstanding performance.

Ø  Develops and maintains a structure that facilitates the delivery of the vision of the business through the Finance Directorate.

Ø  Ensures that appropriate calibre of staff that meets all the    hiring standards are recruited and deployed to deliver results expected.

Ø  Implements performance management policies and procedures

Ø  Quantifies the capability gaps in terms of skills and competencies and implement programs to close the capability gap

Ø  Conducts and ensues adequate training for directorate staff.

 

11 Carries out any other lawful assignment allocated by the immediate Supervisor. Ø  The jobholder is cooperative and readily responds to any ad hoc tasks assigned to him/her.

ACADEMIC QUALIFICATIONS

  1. A Master’s Degree in Accounting and  Finance or MBA in Finance from an approved, recognized and reputable University.
  2. Membership of one of the recognized professional accounting bodies – ACCA, CPA(K), CPA(U), CIMA etc ;

WORK EXPERIENCE

  1. Eight (8) years’ experience in management of Finance and Accounting Function in a large and reputable government or business organization at progressively more senior levels; four (4) of the years should be at supervisory level.
  2. Managerial experience in Aviation would be an added advantage. ;

KNOWLEDGE & SKILLS

  • Skills:
  • Must have sound knowledge of computerized Accounting
  • Must be literate in MS Word, MS Excel, and MS Power Point
  • Must have proven senior level  business  understanding and skills
  • Must be cost conscious and able to implement and enforce effective budgetary controls
  • Must have high level of integrity, with attendant independence and ability to make sound financial decisions
  • Must be familiar with Government Financial Management regulations.
  1. Must be a seasoned People Manager with demonstrable prior experience and success in overseeing Staff productivity and Performance Management.
  2. Must possess high level of integrity

IMPORTANT TO NOTE.

Should be a person of very high and unquestionable integrity and needless to emphasize any reported cases of questionable integrity both before and after interview as well as  post appointment will lead to his/her cancellation from the process or termination of Employment.

HOW TO APPLY:-

Applications with detailed CV and copies of academic certificates and transcripts with the job reference number clearly marked at the top left hand corner of the envelope should be sent to the address shown below. Please indicate your (day time) phone contact.

The Director Human Resource & Administration

Uganda Civil Aviation Authority (Head Office)

P.O. Box 5536

KAMPALA

To be received not later than 5:00 pm, 30th November, 2019

Only shortlisted candidates will be contacted.

UCAA is an equal opportunity employer.

It is the duty of the applicant to ensure that his/her application is received by the indicated date and late applications will not be entertained under any circumstances.

 

Manager Human Resource

Uganda Civil Aviation Authority (UCAA) is a corporate body responsible for regulation of civil aviation in Uganda. It manages Entebbe International Airport (EIA) and thirteen (13) other upcountry aerodromes. UCAA carries out its work in conformity with International Civil Aviation Organization (ICAO) Standards and Recommended Practices (SARPs). The Authority now plans to recruit suitably qualified Ugandans of impeccable integrity and commitment to fill the following positions in its establishment as detailed below:

1) JOB REF               :           CAA/ADV/EXT/07/2019

POST                          :           MANAGER HUMAN RESOURCE

REPORTS TO          :           Director Human Resource & Administration

SALARY LEVEL    :           13

VACANCIES                        :           01

 AGE                           :           30 to 55 years.

 JOB PURPOSE:

The position exists to develop, propose and ensure successful implementation of approved Human Resource Strategies in order to achieve the Authority’s Strategic Goals.

PRINCIPAL ACCOUNTABILITIES:

1. Contribution towards the business planning  and review  process v  Ensures full understanding of the department, cost structure and continuously monitors these against the planned expenditure

v  Ensures that the planned HR strategies are put into the operations and initiates systems and procedures to monitor and review the effectiveness of the strategies

v  Ensures that the DHRA is kept abreast of the effectiveness of strategies in the operations

v  Initiates recommendations for the annual manpower requirement for preparation of the business plan.

 

 

2. Human Resources Finance Management v  Understands the final requirement of the department and seeks for the approval of the financial , material and human resources required to manage an efficient department

v  Monitors actual costs against expenditure on an ongoing basis and reports accordingly

v  Manages costs so that the planned cost are not exceeded

v  Manages the assets assigned to the department in a good state of maintenance and repair

v  Ensures that the Training and Development budget is monitored against plan and that milestones are not exceeded

v  Proposes the human resource and related costs for the Authority and for own department, from the Business and Operating Budget initiatives.

v  Inputs into the payroll budget through the thorough understanding of current pay practices and the Pay policy.

 

3. Human Resources Processes v  Understands CAA organizational structure and liaises with all directorates regularly in order to develop and to up-date the ORGANOGRAM and keeps  records of all staff changes, promotions, transfers, new appointments, etc, in order to back-up changes of organograms.

v  Initiates and coordinates Human Resource Planning Systems so as to avail the Human Resource required for implementation of CAA Business and Corporate Plans

v  Initiates and Develops Human Resource and Training policies after having quantified the Training and development needs of the departments

v  Ensures effective performance management of staff by recommending and monitoring the implementation of approved staff objectives and performance appraisals.

v  Oversees  annual staff Performance Appraisal exercise as well as the follow-up activities and decisions so as to implement the decisions and action plans arrived at out of the appraisal exercise

v  Promotes the creation  of pay for performance culture through the development of visible links between performance and rewards

v  Creates visible career and professional ladders designed to ensure that staff grow within the company through knowledge acquisition and personal  growth

v  Ensures a promotion from within culture that is supported by a robust recruitment and selection process

v  Fully participates in the recruitment and selection of staff, ensuring that all new staff meet or exceed the hiring standards established.

v  Ensures initiation of and regular review of succession plan throughout the directorates, to meet corporate objectives. Participates in the development of the CAA Human Resource Succession Plan

v  Participates in the initiation, negotiation and administration of policies and General Terms and Conditions of employment which are equitable and competitive to facilitate attraction and retention of well qualified staff.

v  Participates in collective bargaining and negotiations for general terms and conditions of employment

v  Carries out ad hoc surveys covering contentious issues in preparation for collective bargaining, and ensures terms and conditions are reviewed within the corporate mandate and budget.

v  Carries out annual market surveys and recommends review of any practice that go out of step to management.

v  Monitors and advises the Director about any observed non–compliance with Labour Laws, other relevant statues and best practices.

v  Coordinates Industrial Relations activities and the provision of Welfare Services for staff with special emphasis on health, safety and general well-being of employees to facilitate high output

v  Manages the Computerized Human Resources Information system and ensures its relevance to UCAA and the users

v  Oversees the preparation of the Department’s monthly, quarterly and annual performance reports so that the reports are prepared and submitted on time

v  Organizes and coordinates in-house training as approved by the Management and the Board from time to time in order to bridge performance gaps.

v  Solicits and assists in administering ICAO fellowships and/or other scholarships available abroad for Aviation Training to meet various identified training and development needs

v  Oversees induction programmes for new members of staff so as to enable new employees to get assimilated into the organization.

v  Manages and maintains the job evaluation system and ensure that the system is kept intact and related to pay structuring issues.

 

4. Human Resources Management v  Attracts, retains, motivates and develops staff that are dedicated to outstanding performance in the department.

v  Advises management on the Departments manpower requirements and ensures staff development within the Department

v  Develops structure that facilitates the delivery of the vision of the business through the HR  Department

v  Ensures that appropriate calibre of staff that meet all the    hiring standards     are recruited and selected to deliver results.

v  Implements performance management. Within HR

v  Conducts and ensures adequate training for HR staff internally and/or using outside resource personnel as appropriate

v  Quantifies the capability gaps in terms of skills and competencies and implement programs to close the capability gap through HR training and development programmes

ACADEMIC QUALIFICATIONS

Possession of a Master’s Degree in Human Resource Management or in Public Administration with a postgraduate Diploma in Human Resource Management or in Business Administration with a postgraduate diploma in Human Resource Management from an approved, recognized and reputable University.

OR

Possession of a relevant Master’s Degree from a recognized University with Post-graduate diploma in Human Resource Management.

OR

Possession of an Honours bachelor’s degree in Human Resource Management and an internationally recognized professional certification in a relevant discipline such as ICSA, CIPD.

WORK EXPERIENCE

Not less than 10 years relevant work experience in a large, reputable business oriented organization, including at least 5 years at a managerial level in Human Resources Management.

KNOWLEDGE & SKILLS

  1. A good understanding of Human Resources in relation to organizational success.

2. A sound knowledge of the internationally recognized Human Resource Management Principles, Policies,   Procedures and Best Practices.

3. Must be highly knowledgeable of Ugandan and Regional Labour and Industrial Laws

4. Must have proven skills in Job Evaluation and Grading, Compensation Management and Performance Management.

5. Proven understanding of organization’s terms and conditions of work, working environment, work hazards and staff motivation.

6. Must be skillful in sound Human Resource strategies and management practices.

7. Must be a seasoned People Manager with demonstrable prior experience and success in overseeing Staff productivity and Performance Management.

8. Must have a good understanding of industrial relations and its impact to the organization.

9. Must have good negotiation skills and be able to work with minimum supervision

10 .Must be computer literate in MS Word, MS Excel, MS Power Point and computerized Human Resources systems.

 IMPORTANT TO NOTE.

Should be a person of very high and unquestionable integrity and needless to emphasize any reported cases of questionable integrity both before and after interview as well as  post appointment will lead to his/her cancellation from the process or termination of Employment.

HOW TO APPLY:-

Applications with detailed CV and copies of academic certificates and transcripts with the job reference number clearly marked at the top left hand corner of the envelope should be sent to the address shown below. Please indicate your (day time) phone contact.

The Director Human Resource & Administration

Uganda Civil Aviation Authority (Head Office)

P.O. Box 5536

KAMPALA

To be received not later than 5:00 pm, 29th November, 2019

Only shortlisted candidates will be contacted.

UCAA is an equal opportunity employer.

It is the duty of the applicant to ensure that his/her application is received by the indicated date and late applications will not be entertained under any circumstances.

 

 

Call-for-Stakeholder-Involvement

Call for Stakeholder Comments on UCAA Safety Regulations 2019

Section 34 of the Civil Aviation Act, CAP 354 mandates the Minister responsible for Civil Aviation to make Civil Aviation Regulations that govern these Aviation Industry.
Prior to the approval and promulgation of the said Regulations, the Uganda Civil Aviation Authority is required to consult both internal and external stakeholders.
In this regard, the Authority avails the draft sets of Civil Aviation Regulations for your comments.
The comments should reach the Authority by 20th November 2019, either in hard copy or by email using the attached feedback form.
The comments should be addressed to:
The Director Safety, Security and Economic Regulation
P. O. Box 5536 Kampala
Email:

Draft FSS & ANS Regulations

The Aviation Run 2019

Uganda Civil Aviation Authority (UCAA) and the Uganda Aeronautical Information Service Officers’ Association (UGAISOA) in conjunction with the International Civil Aviation Organization (ICAO) have organized a marathon dubbed the Aviation Run in celebration of ICAO’s 75 years of ‘Connecting the World’. The Aviation Run is to be held on Sunday 10th November 2019 starting at the Mayors’ Gardens in Entebbe at 6:30 am.

Hoisting of the ICAO Flag at the Source of the Nile

Uganda Civil Aviation Authority is scheduled to hoist the ICAO flag at the Source of the Nile in Jinja on Saturday November 9, 2019. The Event is unique because the Scource of River Nile is an important tourism feature, which will generate a lot of publicity for the country at large. An iconic tourism site of this nature has been selected as the venue to celebrate the global aviation body’s 75 years of “Connecting the World” owing to the fact that a big percentage of air transport users are tourists.

Uganda’s Aviation Authority scoops ‘Going Global’ award

The Uganda Civil Aviation Authority (UCAA) has been crowned winner of the ‘Going Global Award 2019’, after it was recognised by the International Trade Council as the Government Agency of the year in aviation.

This award comes a month after the International Civil Aviation Organisation (ICAO) recognised Uganda with the ICAO council president’s certificate for efforts in resolving aviation security deficiencies at the ICAO Assembly in Montreal Canada on September 24, 2019.

UCAA publicist, Mr Vianney Luggya says the award is in recognition of the customer care, infrastructural improvement, training of staff and contribution towards supporting tourism and Agricultural exports facilitated through Entebbe international Airport.

“It was received by the Authority’s Manager for Marketing and commercial services Dr Tom Davis Wasswa in Chicago USA on October 23, 2019.”

The ICAO Award was in recognition of an outstanding performance in the 2017 Universal Security Audit Program continuous Monitoring Approach (USAP-CMA) in which Uganda scored 81.8% above the global average of 73% and the African and Indian Ocean States average of 58%.

UCAA has for the last four years been engaged in the upgrading of the institution of modern facilities including a new cargo centre and fuel reservoirs which will greatly improve Aviation Security and safety.

Adapted from: The Daily Monitor Wednesday October 30, 2019

Construction of Additional Offices on the 03rd floor of the Passenger Terminal Building at Entebbe International Airport.

UGANDA CIVIL AVIATION AUTHORITY

REF: CAA/WRKS/19-20/00015

01st November 2019

Uganda Civil Aviation Authority (UCAA) is a government statutory entity responsible for the promotion of the safe, secure and efficient development of Civil Aviation inside and outside Uganda.

Uganda Civil Aviation Authority operates 13 domestic Airports, five of which are designated as entry and exit points to boost tourism and regional trade across the borders.

The Uganda Civil Aviation Authority has allocated funds for the Construction of Additional Offices on the 03rd floor of the Passer Terminal Building at Entebbe International Airport.  UCAA now invites sealed bids from eligible and competent bidders to participate in this procurement.

  1. Bidding shall be conducted in accordance with the open Domestic bidding procedures contained in the Public Procurement and Disposal of Public Assets Act, 2003, and Regulations made under the Act and is open to all bidders.
  2. A complete set of bidding documents in English may be purchased by interested bidders upon payment of a non-refundable fee of Ugshs 100,000/= (One hundred thousand Uganda Shillings only) payable in cash at UCAA cash office, located on the 2nd floor, Entebbe International Airport Terminal Building.

The bid document should be collected immediately after payment from the Procurement and Disposal Unit (PDU) located at the UCAA Head Office.

  1. Bids must be delivered to the address stated in 4, below on or before Tuesday, 10th December 2019 at 10:55am (All bids must be accompanied with a bid security of Ugshs. 180,000,000/= (One hundred and eighty million shillings only). Bids will be opened in the presence of the bidders’ representatives who choose to attend on Tuesday, 10th December 2019 at 11:00am at the UCAA Head Office, Entebbe.
  2. Bidding documents may be inspected at the office of:

Manager Procurement

2nd Floor UCAA Head Office Building

Airport Road, Entebbe,

P.O. Box 5536, Kampala. Tel: 0312 352050, 0312 352053, 0414 35 2050.

Mail: or/and .

For Details: DOWNLOAD PDF

Flight Safety Standards Vacancies

Uganda Civil Aviation Authority (UCAA) is a corporate body responsible for regulation of civil aviation in the country. It manages Entebbe International Airport (EIA) and thirteen (13) other upcountry aerodromes. UCAA carries out its work in conformity with International Civil Aviation Organization (ICAO) Standards and Recommended Practices (SARPs). The Authority now plans to recruit suitably qualified Ugandans of impeccable integrity and commitment to fill the position in its establishment in the Directorate of Safety, Security and Economic Regulation as detailed below:

  1. SENIOR AIRWORTHINESS INSPECTOR (SAWI) –AVIONICS
  2. SENIOR AIRWORTHINESS INSPECTOR– (AIRFRAME & POWERPLANTS (“A” &“C”)
  3. SENIOR FLIGHT OPERATIONS INSPECTOR (SFOI) –AF/PP
  4. CABIN SAFETY INSPECTOR
  5. SENIOR LICENSING OFFICER –PERSONNEL
  6. LICENSING OFFICER –PERSONNEL
  7. SAFETY RECORDS MANAGEMENT OFFICER

HOW TO APPLY: –
A well written application letter with a detailed CV and copies of academic certificates with the job reference number clearly marked at the top left hand corner of the envelope should be addressed to;

The Director Human Resource & Administration
Uganda Civil Aviation Authority
Head Office, Entebbe
P.O. Box 5536,
KAMPALA

To be received not later than 5:00 pm, 25/10/2019
Only shortlisted candidates will be contacted. For additional job details, visit the UCAA website on www.caa.go.ug

UCAA is an equal opportunity employer.

Note: Please indicate your (day time) phone

FOR DETAILED ADVERT: DOWNLOAD PDF

Global Aviation Body Gives CAA Security Performance Nod Of Approval

Uganda’s Civil Aviation Authority (CAA) has received commendation from the global aviation body which has praised the former’s security.

Following an outstanding performance in the Universal Security Audit Programme — Continuous Monitoring Approach (USAP-CMA) conducted by the International Civil Aviation Organisation (ICAO) in 2017, Uganda has received an ICAO Council President Certificate in Aviation Security at a special ceremony at the ICAO Headquarters in Montreal during the 40 th Session of the ICAO Assembly running from September 24 — October 4, 2019.

The ICAO Council President Certificate in Aviation Security, which was established in support of ICAO’s “No Country Left Behind” initiative was received at a colourful ceremony at the ICAO Assembly on September 24, 2019. Uganda’s delegation is led by the Minister of State (Transport), Hon. Aggrey Bagiire. The delegation also comprises the Uganda Civil Aviation Authority (UCAA) Board Chairman, Eng. Edward Mike Ndawula and Director General, Prof. David Kakuba, among others.

“I am pleased to inform you that, in recognition of your State’s progress in resolving aviation security oversight deficiencies and improving the Effective Implementation of applicable ICAO Standards and Recommended Practices (SARPS), your state has been selected to receive an ICAO Council President Certificate in Aviation Industry. The eligibility criteria used for this recognition are objective and transparent and are based on the results of the ICAO Universal Security Audit Programme Continuous Monitoring Approach (USAP-CMA) activities”, an earlier letter to UCAA’s Director General from the ICAO Council President, Dr. Olumuyiwa Benard Aliu stated.

Uganda scored 81.8% in the most recent ICAO USAP-CMA audit conducted in 2017. This was well above the global average of 73% and the African and Indian Ocean (AFI) states average of 58%.
https://theugandan.com.ug/global-aviation-body-gives-caa-security-performance-nod-approval/

Uganda wins international aviation award in air safety

By John Masaba

Added 25th September 2019 04:40 PM

Uganda scored 81.8% in the audit which was conducted in 2017. This was way above the global average of 73% and the African and Indian Ocean (APII) states average of 58% according to ICAO.

Danielkakuba 703x422

Uganda Civil Aviation Authority Director General David Kakuba . Photo/Courtesy

Uganda scored 81.8% in the audit which was conducted in 2017. This was way above the global average of 73% and the African and Indian Ocean (APII) states average of 58% according to ICAO.

AVIATION

KAMPALA – Staff at Uganda Civil Aviation Authority (UCAA) are in a celebratory mood after the entity bagged a prestigious aviation award for Uganda.

The accolade came after Uganda performed outstandingly in the Universal Security Audit Programme conducted by the International Civil Aviation Organisation (ICAO).

Uganda received the accolade at a special ceremony held in Montreal in Canada on September 24.

“I am pleased to inform you that in recognition of your State’s progress in resolving aviation security oversight deficiencies and improving the effective implementation of applicable ICAO standards and recommended practices (SARPS), your State (Uganda) has been selected to receive an ICAO council president certificate in Aviation industry. The eligibility criteria used for this recognition are objective and transparent and are based on the results of the ICAO Universal Security Audit Programme –Continuous Monitoring Approach (USAP CMA) activities,” said the ICAO council president Dr. Bernard Olumuyiwa.

Uganda scored 81.8% in the audit which was conducted in 2017. This was way above the global average of 73% and the African and Indian Ocean (APII) states average of 58% according to ICAO.

According to Vianney Luggya, the UCAA spokesperson, the Minister of State Transport Aggrey Bagiire, who was accompanied by UCAA staff, including Eng. Edward Ndawula (Board chairman) and Prof. David Kakuba (Director General) flew to Montreal to receive the award for Uganda.

About ICAO

The International Civil Aviation Organization (ICAO) is a United Nations specialised agency, established by States in 1944 to manage the administration and governance of the Convention on International Civil Aviation (Chicago Convention).

ICAO works with the Convention’s 193 Member States (including Uganda) and industry groups to reach consensus on international civil aviation Standards and Recommended Practices (SARPs) and policies in support of a safe, efficient, secure, economically sustainable and environmentally responsible civil aviation sector.

SARPs and policies are used by ICAO member states to ensure that their local civil aviation operations and regulations conform to global norms.

The norms permit more than 100,000 daily flights in aviation’s global network to operate safely and reliably in every region of the world, according to the agency’s website.

ICAO also coordinates assistance and capacity building for States in support of numerous aviation development objectives; produces global plans to coordinate multilateral strategic progress for safety and air navigation; monitors and reports on numerous air transport sector performance metrics; and audits States’ civil aviation oversight capabilities in the areas of safety and security.